Variety is the Spice of Blogging

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“Variety is the spice of life, and of reading,” Diana Pho writes in Writer’s Yearbook 2023. “Watch how you balance dialogue, narration, and exposition on the page….Break up your sentence structure to keep your reader’s attention,” the fiction editor advises. “Break up your sentence structure to keep your readers’ attention.” While you’re at it, a second Writers Digest advisor, Steve Almond, suggests, “Why don’t you consider a new POV (point of view)?”

In business blogging, it’s generally a good rule to keep sentences short. Short sentences have power, we teach at Say It For You, and, particularly in titles, can more easily be shared on social media sites. However, not every sentence should be kept, and long sentences can be woven in with shorter ones. Then, once in a while, it’s a good idea to add an extremely short statement to add “punch” to the post. What’s the definition of a long sentence? According to thejohnfox.com, any sentence of more than 100 words is “almost guaranteed to be complex, complicated, and enormous”.

“The purpose of paragraphs is to break up an article into its logical divisions so that readers can easily grasp the thought,” explains freelancewriting.com. Each paragraph contains a single phase of the subject. Paragraphs in journalistic writing are usually shorter than in other kinds of writing. While varying the paragraph size in each post is a good idea, long paragraphs can be perceived as off-putting “wall of text”. “Start with a sentence that makes the reader ask a question, Wayne Schmidt suggests. (People hate unanswered questions.) It doesn’t have to be a literal question, just something that piques the reader’s curiosity.”

In blog marketing, variety is important not only in terms of sentence and paragraph length, but also in terms of the layout of the post itself. Different Layouts, writing coach Tony Rossiter explains, fulfill different purposes, including saving space, attraction attention, and raising questions. When it comes to business blogging, the placement of Calls to Action needs to be varied. Variations in the way the content itself is presented include beginning with the conclusion, then using the remainder of the blog post to prove the validity of that assertion. Bolding and bullet points add variety to the visual; impression.

Variety is the spice of blogging!

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Back Matter Blogging

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“Writing the end of a story isn’t always the end of the book,” explains Whitney Hill in Writer’s Digest. “Even if there’s no sequel, there’s more to say, and it goes in the back matter.” The “back matter” offers additional value to those readers who enjoyed and engaged with your work enough to read through to the end. That section  adds content and helps readers look ahead to the next book.

Hill lists some standard things found in back matter:

  • acknowledgement of people who helped in the writing and editing
  • personal information about the author
  • praise – awards won
  • a pitch for the next book
  • commenting on a specific change the narrator undergoes as a result of the experience described in the book

But, in addition to these, the editor suggests, authors might like to “call out” situations or new events that are affecting them and their readers.

The Author Learning Center refers to back matter as epilogues, afterwords, or author’s notes.

Can blog content writers use “back matter”? Definitely.

  1. While, in blogging for business, it’s important to offer enough information in each post to convincingly cover the key theme, in order to cover a topic more comprehensively, the material can be divided into several different blog posts relating to that one issue or problem. The “back matter” would explain that a discussion of other aspect of the issue will be covered in future posts
  2. Certainly personal information about the business owner or practitioner might be included in the back matter as well. In addition, suggestions as to where to find more in-depth information on the topic (perhaps linked to landing pages) represent a perfect use for back matter.
  3. Using the back matter to explain how learning the information conveyed in the post actually changed your own (or your blogging client’s) thinking and how that will be reflected in a change in business procedures or in customer service changes.
  4.  At Say It For You, we particularly like the concept of using the back matter to make “a pitch for the next book”. In the age of the Internet, there’s no end, it seems, to the technical information available to consumers. But it falls to us business blog content writers to break all that information down into chewable tablet form! Serving as a “tour guide” or “librarian” for your readers, giving them the benefit of your own searches and information “sorting” is a valuable use for the back matter of blog posts.

The end of a blog post isn’t always the end of the blog!

 

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Blogging About Instead-Of Courses of Action

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In this week’s and next week’s Say It For You blog posts, I’m sharing valuable content writing tips from current magazine issues. In this month’s Good Housekeeping magazine, Stefani Sassos talks about foods that are best for fighting fatigue. Rather than merely listing nutritious foods, though, Sassos organized the material in “instead of” fashion, first naming a popular food choice, then recommending a healthier alternative, then offering an explanation of why the “instead of” choice is the more health-beneficial.one.

  • Instead of snacking on potato chips, Sassos suggests popcorn. Reason – “This fiber-packed whole grain can slow digestion and keep energy high.” Sassos then goes on to recommend a specific brand of popcorn.
  • Instead of energy drinks, Sassos suggests sparkling matcha. Reason: “The L-theanine can help slow caffeine absorption to even out the energy lift.”
  • Instead of pretzels, Sassos suggests peanuts. Reason: Unlike pretzels, which have little nutritional value and raise blood sugar levels, peanuts contain energizing protein.

The content creation concept I’m emphasizing this week is this: In marketing a business or practice, organizing relevant and useful information in a structured format is very useful to readers. Notice that, in this Good Housekeeping “grid”, the author first mentions the “status quo”, the typical consumer choice, showing an understanding of her audience. In blogging for business, you must demonstrate that your product or service can do something your competitors can’t (or something yours does better). In order to achieve that level of persuasion, your content must be based on knowledge of your target audience and their habits. Sassos first offers the reasoning behind the change, only then recommending a specific alternative product choice.

Of course, like magazines such as Good Housekeeping, blogs are designed to appeal to specific audiences. In a way, blog audiences “self-select” by typing their “wishes” into the search bar. But once readers have landed, we’ve learned at Say It For You, the secret lies in your having gotten to know your particular audience, thinking about how they (not the average person, but specifically “they*) would probably react or feel about your approach to the subject at hand. For example, while you may point out that your product or service can do something your competitors can’t, that particular “advantage” may or may not be what your audience is likely to value. Even if your target audience falls in the money-motivated category, for example, they might find appeal in the least expensive offerings. Conversely they might go for the most expensive (prizing luxury and exclusivity).

In either case, in creating blog content that speaks to your target customers and clients, think of blogging about “instead-of” courses of action!

 

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Ampersands OK in Blog Titles, But Not in Content

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“Use and, not ampersands, in business writing, even for emails. It is more professional,” Mary Morel advises in onlinewritintraining.com. Ampersands are for titles, signage, and where they are part of an organization’s branding, she adds.

Historical trivia bit – The ampersand was once the 27th letter of the alphabet In the early 18th century. Roman scribes, writing the Latin word “et” (meaning “and”) would link the E and the T. creating the shape of the ampersand. Centuries later, children reciting their ABCs found it confusing to say X,Y,Z, and”, so instead they would say “and, per se, ‘and'”, clarifying that the
ampersand was a separate letter.

The ampersand “adheres to a modern ethos of speed and brevity,” grammarbook.com explains. The ampersand helps save space, and fits in with other letters’ heights. “Still,” the authors conclude, “the more sparing you are with ampersands in formal writing, the better,”

Ampersand usage is a style detail many people don’t think important enough to merit attention, the probizwriters.com blog observes. “After all, if most people don’t know the rules, who will notice if you screw it up, right? Unfortunately, it’s little details like proper ampersand use that can make your writing look or feel clunky or dumb, even to readers who don’t know exactly why.”

Worst of all, speaker Todd Hunt believes, is inconsistent use, mixing “and” and “&” in the same writing piece.

As a blog content writing trainer, I think the most compelling reason to avoid ampersands in blog content was explained by Rebekah Wolf in medium.com: Copy devoid of characters is easier to skim and even easier to understand. As readers scan your blog post, their eyes are likely to be drawn to the character instead of to the most important words.

Of course, blog content writing should be more informal in tone than academic pieces, as we stress at Say It For You. Blogs are meant to be more conversational, more personal, and tend to be most effective using an “I-you”, author-to-reader tone. There’s an invisible line, however. Could the ampersand represent one of those subtle dividing points between casual and careless? Hmmm….

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Advice-Column Blogging for Business

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You wouldn’t imagine consulting the Farmer’s Almanac for tips on blogging for business, but, hey, ideas are everywhere, as we assure readers of Say It For You. In fact, the two articles “7 Ways to Water Wisely” and “8 Top Water-Saving Tips” might serve as perfect models for what I call “advice-column blogging”.

  1.  Both these articles are in “listicle” format, with titles heading up paragraphs explaining how to use that tip. The listicle visually organizes the page, making the information easy to digest. Under the heading “Create a sprinkler-friendly lawn”, for example, the author advises adjusting the lawn’s shape so the sprinkler waters the lawn without dampening the driveway, porch of bare ground.
  2. An odd number of tips is presented. As Blue Orchid Marketing explains, studies have shown that odd-numbered lists trigger better responses from readers, perhaps because they’re perceived as more ‘decisive”.
  3. The tips are practical and doable by readers, with no direct tie to product “pitches”.
    There’s a reason “how-to” blog post titles work, marketing gurus Guy Kawaski and Peg Fitzpatrick show in the Art of Social Media. The best “How-to’s, they explain, are neither too broad nor too limited. They have a “news-you-can-use” feel. At Say It For You, we sometimes encounter resistance from business owners when it comes to starting a blog. Owners of personal service businesses, in particular, voice fears of giving away valuable information “for free”. (What happens in the real world is that readers don’t want to do it all themselves and turn to the source of the advice they’ve been offered.).
  4. The language is personal and direct: “You can….” “Your garden… “Select hoses for your needs.” “Good soil is your partner….”
  5. Both articles are compact, with well-organized information confined to a single page.
    Opinions differ on the optimal size for a blog post, with one “rule” I have read being to keep the post short enough so that the reader needn’t scroll down the page. Unlike purchasers of Farmer’s Almanac issues, online searchers tend to be scanners more than readers, and it’s important to engage attention quickly.

In creating advice-column blog posts, you might want to start with the Farmer’s Almanac!

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